Part time fixed term contract

We are recruiting a part-time Office Manager to ensure the smooth running of our London office. The position is for 3.5 hours per day, initially for a fixed term period of 12 months.

Salary: full time equivalent of £30,450 (£14,210 per annum), plus pension contribution.

Benefits: Child Soldiers International pays an additional pension contribution equal to 3% of salary.

Location: The post is based at our office, near London Bridge.

Essential requirements: Due to UK regulations, we are only able to consider applicants who have the right to work in the UK. (Please do not apply if you do not meet this requirement).


Reporting to the Director of Operations, responsibilities include:

  • Managing general telephone and email enquiries.
  • Providing logistical support for program activities.
  • Liaising with contractors and maintenance of all supplier contracts.
  • Procurement and management of office equipment.
  • Coordinating maintenance and repairs to the office as required.
  • Management of the IT network (including Cloud administration, software, hardware, troubleshooting and liaison with IT services suppliers).
  • Maintenance of the website, liaising with providers where appropriate.
  • Liaising with public supporters and schools, handling communications as required by the fundraising team.
  • Management of information resources and document filing systems.
  • Ensuring compliance with office health and safety procedures.
  • Distributing of Child Soldiers International’s printed and electronic materials, including regular post, newsletters, and reports.
  • Assisting with routine financial administration, including managing invoices and banking cheques.
  • As required, assisting the staff team in their duties.

Essential skills and experience:

  • Ability to work independently and organise competing priorities.
  • Ability to meet tight deadlines.
  • Confident telephone manner and strong written skills.
  • Experience of working in organisational settings, and carrying out administrative and organisational tasks
  • Demonstrable internet, computer systems and office equipment skills.
  • Proven information management skills and experience of maintaining filing systems.
  • Experience of managing contracts and suppliers.
  • Commitment to human rights and equal opportunities.

To apply: please e-mail a covering letter, outlining your experience and capacity to do this job, details of two referees, and CV to (Please state in your covering letter how you meet the essential right to work in the UK).

No recruitment agencies please.

Closing date: before 9am, 31 October 2016
Interviews: week commencing 14 November 2016